Below is budget information as of December 2021

December

Highlights:

On October 14th, staff, along with project personnel from the CMAR, Spaw-Glass, organized and conducted a tour of the facility to discuss the status of the project, future construction tasks and answer questions. Staff considered this a very successful transfer of information about the project and its status.

• Site work is over 95% complete throughout complex.
• The Northern Patio, Southern Walkway and Trellis installation was completed at the end of October.
• The mechanical, electrical, and plumbing (MEP) rough-in has been completed.
• All interior framing, insulation and sheetrock has been completed.
• The installation of the ceiling grid on the 2nd floor has been completed.
• The interior finishes have begun and are at an overall completion of 75%. These finishes include tile in the restroom, polished floors, millwork installation, mechanical, electrical, plumbing trim-out and painting. 

Upcoming Work Items:

• Exterior metal panel and soffit installation is in progress.
• Standing Seam Roof at the Story-time Room is in progress.
• All exterior paving, curbs, sealing, striping, and sidewalks will be in place by the beginning of December.
• Irrigation installation is currently underway and expected to be completed early December.
• Completing above ceiling MEP / Low Voltage items prior to closing Level 1 Area B and Tax Office.
• The feature wall is currently in progress and nearing completion.
• Interior glass storefront systems installation in progress on Level 1 and Level 2.
• Carpet installation will be completed. 

Read December Memo

August

Highlights:

Staff seeks to take advantage of a unique opportunity to enhance the new library facility and teaching theater with functional and aesthetic additions to the project. Working in conjunction with Brazoria County Library Systems, the architect and Staff have identified and assembled a list of upgrades and additions that can be paid for from remaining project funds. The following list of items recommended by Staff for adding to the scope of the project include:

• Upgrades fixtures to hands free usage ($92,280) – upgrades facility fixtures to hands free units per the City’s Covid-19 pandemic response plan.
• Add additional cameras ($10,134.44) – includes interior security cameras to first floor multi-purpose rooms to be utilized during afterhours programming.
• Upgrade Trellis Roof Material ($79,490.02) – changes roofing material from fiberglass to a perforated metal material of the exterior amphitheater trellis included in the original design located at the rear of the facility. The originally designed material cost $31,000 and has a 3-5 year shelf life, whereas the proposed upgraded metal roof provides a 20+ year life expectancy and recognizes a minimum cost savings of approximately $45,000 during its anticipated lifecycle.
• Upgrade perimeter landscaping ($30,300) – upgrade shrub species to meet and exceed Shadow Creek Ranch Management Association height requirements.
• Extend Sidewalks ($36,250) – increases sidewalks from 6 feet to a 10-foot shared path to match the forthcoming sidewalk improvement project along Shadow Creek Parkway.
• Add Sound Dampening ($22,750) – provides acoustical treatment to the North and South walls in the Teen Area.

The above recommended items total $271,204.46 which is inclusive of materials, delivery, installation, and additional General Conditions. The Shadow Creek Library project is funded by Certificates of Obligation (COs) that will be 100% reimbursed by Pearland Tax Increment Reinvestment Zone 2 (TIRZ2).

Recommendation:

Staff will recommend Council approve a change order to the contract with SpawGlass, totaling $271,204.46 for Construction Services on the Shadow Creek Library project at its August 23, 2021 regular meeting. 

Read August Memo

May

Highlights:

On May12th Staff, along with project personnel from the CMAR, Spaw-Glass, organized and conducted a tour of the facility with members of the Council, PEDC, City Manager’s Office and Brazoria County Library staff to discuss the current status of the project, future construction tasks and answer questions. Staff considered this a very successful transfer of information about the project and its status.
• Structural steel erection is continuing with detailed connections being completed
• Second floor “pan” has been installed, and concrete has been poured.
• Detail steel, joists and roof deck are being installed.
• Outdoor seating area is being framed and sheathing is being installed
• Exterior framing, sheathing and air barrier are being installed.
• Interior metal stud framing has begun on the first floor.
• Mechanical, Electrical and Plumbing rough-in has begun.
• Monumental stairs and seating area have been formed and poured.
• Exterior masonry has begun.
• Metal Stairs have been welded in place and concrete has been poured.
• Left-turn lane on Shadow Creek Parkway has been poured.
• Fifty percent of the sitework paving has been completed 

Upcoming Work Items:

• Remainder of the sitework paving and sidewalks will be completed.
• Fire suppression system will be installed.
• Sheetrock will be one-sided and door frames installed.
• Mechanical, electrical, and plumbing will all be roughed in.
• All interior cover-up inspections will begin as work permits.
• Exterior wall and interior wall insulation will be installed.
• Second side of Sheetrock will begin to be installed once cover inspections have been completed.
• Exterior masonry, metal panels and curtain wall installation will begin.
• Railings and flooring on interior will begin to be installed.
• Permanent power will begin to be established.
• Furnishings will be purchased to meet long lead times
• Audio/ Visual equipment will be priced out and perfected for order

 Read the May 2021 Memo

February

Highlights:

• Temp Fencing has been installed.
• Site has been demoed and selected trees removed.
• Building pad has been cut and filled.
• Site underground utilities have been installed.
• Foundation Piers have been drilled and poured.

• Grade beams have been excavated and poured.
  • Mechanical, electrical and plumbing underground has been installed.
  • Building slab has been poured.
  • Structural steel erection has begun.
  • Turn lane has been poured on Shadow Creek Ranch Parkway.

 Upcoming Work Items:

• Structural steel will continue to be erected.
• Second floor “pan” will be installed and concrete floor poured.
• Stairs will be installed.

• Roof construction will begin.
• Exterior Skin will begin to be installed. 

Read February Memo

• Staff has reviewed the results of the bidding process and the complete GMP package submitted by the CMAR and on October 12, 2020 will recommend that Council amend the CMAR contract to include Construction Services.  Upon approval, staff will issue an immediate Notice to Proceed (NTP) commencing applicable services.

Read September 2020 memo

July

Highlights:

• After a successful Technical Review Committee (TRC) meeting held on July 8,2020 the project design team submitted 100% Construction Drawings to Permitting on July 15th for final review and approval.
• The project's Construction Manager at Risk (CMAR), SpawGlass, released an initial project advertisement on July 16, 2020, with a secondary advertisement scheduled for July 23rd.
• Continued coordination with Shadow Creek Ranch Management Association and utility providers remain ongoing.
• Left turn Construction Drawings were completed and submitted to TxDOT for approval on June 26, 2020; Pending.
• Staff met with the Westside Library Board on July 16, 2020 to provide an update to the project and to show them renderings of the building.  The meeting was held virtually and went very well.  The group was very receptive and appreciative of the presentation and where the project is in the process.  The board did have a couple of questions about the FF&E regarding rolling book shelves and also the topic of fund raising was brought up.  The project group is finalizing the evaluation of which shelves will be rolling and which ones will be permanent.  The board is very excited about the project, the process and hearing that SpawGlass is in the bid process for the project.

Upcoming Work Items:

• The CMAR has scheduled a project pre-bid meeting for July 28, 2020 to communicate project guidelines and expectations with interested bidders.
• Staff anticipates receiving a proposed Guaranteed Maximum Price (GMP) for the cost of construction on August 17, 2020.
• Upon review and approval of the GMP, Staff will take its recommendation to Council early October 2020.

 Read the July 2020 memo

 April

Highlights:

• The Design Development Phase has been completed and the design team has transitioned into the Construction Development Phase of the project, with 50% Construction Drawings (CDs) being submitted to Staff April 20th for review and comments.  Staff plans to return comments to the design team the first week in May for review and response.  Construction Drawings will also be submitted for review to the Shadow Creek Ranch Management Association (SCRMA).
• The CMAR's deliverable for the Design Development Phase estimates construction costs at approximately $17.1M, exceeding the construction budget by approximately $500,000.  Finalized material sections and first round value engineering (VE) efforts have resulted in an approximate $1 million in cost reduction.  A list is being kept of all VE items so that those most desired can be added back in if future cost estimates allow.  Additionally, while VE options will remain open for discussion and consideration as the construction drawings are developed, it is noteworthy to mention, the CMAR expects the Library bidding phase to commence during a timeframe when the market will offer "very competitive pricing" assisting with the slight budget overages.  The market is continually being monitored in light of the current COVID 19 situation and any changes that are a result of the situation will be reviewed and any impacts to the project determined.
• Staff, along with the Architects have met with the Brazoria County Information Systems team to discuss technology roles and responsibilities for the new facility.  A subsequent meeting is being planned for late April to finalize initial building technology and acoustical functions.
• Additional survey services extending into the adjacent property has been completed to ensure the grade transition at the secondary site driveway is designed correctly with a seamless transition.
• Construction drawings for the Shadow Creek Parkway left turn median cut for access into the project site are being finalized with a TxDOT permit application anticipated to be submitted late April.
• The left turn Construction Drawings are expected from the design team early May.

Upcoming Work Items:

• Staff will continue to coordinate plan reviews with internal departments and external stake holders (County Library System and Tax Office) for comments/questions to be addressed by the design team.
• The design architect will submit a formal request to TxDOT for an eastbound left-turn lane into driveway number 2 on the Shadow Creek Library site.
• Staff, City's IT and the project design team to meet with the Brazoria County Information Systems team to finalize technology roles and responsibilities of the new facility.
• 50% Construction Drawings will be submitted to SCRMA for required review and approval of site and building updates.
• Staff will continue to coordinate with CenterPoint Energy on power source for the building.
• Staff to coordinate a meeting with Brazoria County to ensure the facility meets the needs for voting requirements.
• Staff is expected to receive a 90% Construction Drawing submittal mid-June.  At this time, plans will also be submitted to permitting for their review and comment as was done previously.  During this time the CMAR will begin to initiate bidding for the project and will produce the subsequent Guaranteed Maximum Price (GMP) for Staff review and approval.  After review of the GMP, and negotiating best value, the anticipated Council date for consideration and approval is anticipated for the September 14 Council meeting.

Read the April 2020 memo

 February 

Highlights:

• Council approved a Construction Manager at Risk (CMAR) contract for SpawGlass at its December 9, 2019 regular meeting. With the CMAR now fully engaged, initial cost estimating has begun which has generated discussions regarding exterior material sections. 
• The CMAR's initial 30% cost estimate placed construction costs at approximately $17.9M, exceeding the construction budget by $300,000. Finalize material selections and first round value engineering (VE) efforts have resulted in approximately $1 million in cost reductions. 
• Staff, along with the Architects have met with Shadow Creek Ranch Management Association (SCRMA) to review a proposed site plan. On November 12th, Staff received a provisional Conceptual Site Plan approval. Ongoing meetings for review and approvals will be held with SCRMA as plans progresses. 
• Staff presented project updates and answered questions at the Friends of Pearland Westside Library meeting on January 30, 2020. Feedback from the meeting was excellent and met with excitement and enthusiasm with the continued progress. Staff will present updated renderings at the next meeting anticipated in March or April. 
• The building design includes an exterior high-performance glass facade which accounts for 28% of the exterior walls and complies with the 2018 IECC allowed maximum of 30% vertical fenestration in the subject climate zone. Experience and modeling indicate an ideal proportion of fenestration will reduce energy consumption (costs) due to the daylight strategies being employed, reducing the lighting power density (LPD) of the facility. Additionally, large window walls with southern exposure provide ab abundance of daylight while lighting controls reduce the artificial lighting levels and conserve energy.
• Staff has engaged a traffic engineering consultant to provide the required Traffic Impact Analysis (TIA) for the Shadow Creek Parkway median cut and left turn lane that will provide access to the main entrance of the library. The TIA supports the space requirements for the left turn lane and TxDOT should be able to approve. 
• Required paperwork has been submitted to the Texas Department of Insurance to ensure building design standards meet applicable building windstorm requirements. 
• Staff received a 60% design package on January 28; Pending City review and comments. 
• Staff met with PGAL, SpawGLass, and County library staff of February 6, 2020 to review the project documents and layouts during a progress meeting and to go over the 60% package that is in review.

Upcoming Work Items:

• Staff will continue to coordinate plan reviews with internal departments and external stake holders for comments/ questions to be addressed by the design team. 
• Staff will submit a formal request to TxDOT for an eastbound left-turn lane into driveway number 2 on the Shadow Creek Library Site. 
• City's IT, Staff and Brazoria County's IT are to meet to discuss IT needs and responsibility for the new library facility. 
• Staff to coordinate a meeting with Brazoria County to ensure the facility meets the needs for voting requirements. 
• Staff is coordinating an Interlocal Agreement with Brazoria County establishing the County's share of the initial building costs for the Tax Office, County reimbursement from the TIRZ (through the City) and a long term lease for the County's Tax Office Space within the building. 

Read the February 2020 memo here.