2021
August
Highlights:
The work of the contract is for the construction of approximately 4,500 linear feet of new six-inch diameter water line with associated valves fire hydrants, connections and appurtenances required to replace the distribution system. The proposed water lines will be installed primarily through trenchless construction, which will minimize construction debris and disruptions within the neighborhood. Project limits are located within the subdivisions of Oakbrook and Oakbrook Estates. The work will extend lines in cul-de-sacs and remove blow-offs, install fire hydrants, and reconnect water line services.
Contract Award
Advertising for the project commenced on July 14, 2021 and concluded July 21, 2021. A mandatory pre-bid conference was held at City Hall July 22, 2021.
Upcoming Work Items:
Staff will recommend to Council at the September 13th meeting to award the contract to Scohil Construction Services, LLC in the amount of $596,037.50.
Read August Memo
March
Highlights:
- As discussed in prior memos, the project is behind schedule due to the necessary changes to route the line within the right-of-way resulting from the lack of dedicated easements existing in the development. Identification of auspicious locations to loop the waterlines and preparation of the necessary easement exhibits have extended the duration of the design phase.
- Staff attended meetings with both the Oakbrook & Oakbrook Estates Homeowner Association (HOA) boards to introduce the project scope, the design and construction schedules, the need for easements in some locations and to explain the benefits of these improvements for the community.
- ARKK Engineers provided an overall map of the 18 locations where easements will be used to loop existing dead-end lines. The map details the 10 existing utility easements and the proposed 8 which are to be dedicated by the HOA or acquired through friendly condemnation.
- To maintain the project schedule, Staff intends to acquire right-of-entry agreements while the acquisition is being finalized. This process will coincide with the construction phase.
- Consultant is completing plan and profile drawings by finalizing coordination efforts with utilities and pipelines that are identified as critical crossings.
- The 90% design documents, which include technical specifications, drawings and an updated construction cost estimate, were received by staff on March 5, 2021. A review meeting is scheduled for late March to provide comments to consultant for incorporation in the 100% design.
Upcoming Work Items:
- The 100% design documents are scheduled to be submitted for Staff review early April. A meeting of the Technical Review Committee (TRC) is planned in mid-April.
- Bid phase begin: May 2021
- Construction phase: July 2021 – December 2021
Read March Memo
January
Highlights:
- Staff from Distribution and Collection, Water Production, Right-of-Way and Engineering/Projects held a meeting with Design Consultant to clarify intent of the project and identify methodologies for achieving the desired effects in the Oakbrook and Oakbrook Estates subdivisions.
- The factor that lead to having this meeting was the importance of minimizing construction related disturbances, such as multiple water shutdowns/outages to the same residents, and impediments to both pedestrian traffic on sidewalks and automobile traffic to driveways and cul-de-sacs. Originally planned as three phases, the work has been consolidated into a single construction phase.
- Consultant has uploaded their 60% submission for staff to review, which details the improvements on each street and locations of proposed easements. The prospective contractor will be responsible for confirming all utility locations but known utilities are shown throughout. Coordination with utility companies has begun. Review of the 60% submission is underway.
- The start of design for Phase II was delayed, as shown in the current schedule, because of necessary scope changes resulting from the lack of dedicated easements within the development. Identification of auspicious locations to loop the waterlines and the preparation of the necessary easements exhibits have extended the duration of the design phase.
Upcoming Work Items:
- Acquisition of Waterline easements from Oakbrook HOA and BCMUD #28 that are needed to loop the system will be finalized and presented to each landowner for review and consideration. Consultant has produced easement exhibits which have been provided to staff for review prior to distribution to the landowners. Staff is planning a public meeting with the subdivision HOA to explain the need for these easements and get feedback of the process. This is tentatively scheduled for some time in February prior to the start of construction.
- Submittal of 90% construction documents is scheduled for 1/14/21. Staff will review and provide comments to consultant to incorporate into their 100% set.
- A meeting of the Technical Review Committee (TRC) is scheduled for mid-January. This review will result in the Bid set of construction documents. Bid advertisement is planned for January 27, 2021 and will be awarded using the Lowest Responsible Bidder method.
Read January 2021 memo
