Budget and funding information updated June 2024

Barry Rose

Longwood

                                                                           June

Current Schedule/Next Steps:

The work of GMP 1 is scheduled to begin in early July 2024, with the City’s issuance of a Notice to Proceed and clearance from the Texas Historical Commission and FEMA/Corps of Engineers. The NTP will initiate the start of site grading, drainage, and fill operations to establish positive site drainage and detention first. Integral to that work is the start of detention pond excavation, yard piping, and site utilities. Earthwork for the SBR foundation is scheduled to begin in early November, with cast-in-place concrete work for the SBR basins to begin mid-January 2025. The SBR structure is scheduled to be completed mid-November 2025. GMP 1 is projected to be largely complete by October 2025.

GMP 2 is now scheduled to bid in December 2024, with intentions to present GMP2 to Council for award in late December 2024 or early January 2025 and begin work in late January 2025. The bidding process will follow the same practices established for GMP 1. GMP 2 contains the Balance of Plant costs for Barry Rose and the work of the Longwood Lift Station and associated pumping and electrical equipment and is schedule to be complete in October 2027

GMP 3, containing the Longwood force main work will bid in May 2025 and scheduled for presentation to Council in July. The work of GMP 3 is scheduled to begin later that same month and complete by or before June 2027 to match up with the completion of major works at both Longwood and Barry Rose. Start-Up and Commissioning of the Barry Rose plant, Longwood lift station and force main is scheduled to begin in June 2027, with final completion anticipated by February 2028, with demolition of portions of the old infrastructure occurring concurrently through February 2028. Overall project completion is currently scheduled for February 2028.

Read June Memo

February 

Current Status:

The current CMAR contract includes Pre-Construction services for the expansion of the BRWRF, the decommissioning of the LWWRF, and the construction of the Longwood lift station and force main. The Pre-Construction Services contract contains provisions for project management and cost estimation personnel, continuous design review, and constructability recommendations to ensure a complete set of plans is developed and vetted. The CMAR assists in developing cost-effective design alternatives, determines construction methodologies, negotiates bidding and sub-contracting portions of the work that need to be self-performed, and generates detailed cost estimates leading up to the provision of a Guaranteed Max Price (GMP) at the completion of the 90% plans. Construction Phase services are not a component of the current contract but will be added by the amendment upon Council's award of the approved GMP. 

 Next Steps:

Upon award of this amendment by Council, McCarthy will begin procurement of the equipment needed to conduct facility repairs. Upon award of the design contract, FNI will begin the basis of design. The timeline to complete the design for bidding is 18 months with a proposed expedited design package for early works items as developed in the basis of design report, within 120 days from notice to proceed. Construction is anticipated to be complete in 30-36 months from acceptance of the CMAR’s GMP by council award.

Read February Memo

2021

September

Executive Summary:

This memo provides information about the forthcoming award of an engineering contract for the proposed Barry Rose Water Reclamation Facility (WRF) Expansion Alternatives Study to be conducted by Freese & Nichols (FNI). The purpose of the contract is to conduct an in-depth review of the alternatives to the expansion of the Barry Rose Water Reclamation Facility (WRF) as proposed in the July 12th Ardurra “WWTP Master-Plan Cost Saving Alternatives” presentation to Staff. The Ardurra presentation provided an alternative to expanding the Barry Rose WRF. The alternative initially redirects flows from the Longwood WRF to the JHEC WRF, and ultimately builds a new plant on a new location for the Longwood and Barry Rose flows with the intent of reducing costs and significantly delaying the debt needed to build the planned capacity. Additionally, the Ardurra presentation analyzed the cost of converting the Barry Rose WRF from a conventional activated sludge process to a Membrane Bio-Reactor (MBR) process versus Sequencing Batch Reactor (SBR).

Conclusion:

The FNI study will result in actionable information pointing to a conclusive direction for the location and process for handling and treatment of the growing wastewater flows from these two major basins while still pursuing the objective of an overall reduction in the number of treatment plants the city continues to operate. 

While the Study represents a temporary diversion from the initial schedule and possibly major changes to the overall plan for managing the growing demand for treatment capacity, the information that results from this investigation could reduce the cost of the finally identified project and more importantly could spread the costs out over a longer period of time which will positively impact sewer rates.

Read September Memo

July 2020

Current Status

• A Project Information Form (PIF) was submitted and accepted by TWDB in March 2020, which is the initial step in the loan application process. Staff is currently awaiting the formal Invitation to file the Application, estimated to be released in late August 2020. These efforts are being coordinated internally with the Finance Department.

Recommendation

On August 10th, Staff will bring the final negotiated CMAR contract for the Barry Rose Water Reclamation  Facility  Plant  Expansion to Council with the recommendation to approve the selection process and award the contract for Pre-Construction services to McCarthy in the Lump Sum amount of $1,077,920.00 plus an Owner’s Allowance of $100,000 totaling $1,177,920.00.  The recommendation will also include approval of the 6.0% CMAR fee for construction. 

Please read the July 2020 memo.

November 

• Rejection of Proposals
  • One responsive proposal was received from Pepper Lawson Waterworks, LLC (PLW) for the Barry Rose project.  Because PLW has a proven track record for work on SBR plants vs. MBR, which this project will utilize, Staff recommends that the one proposal received for the Barry Rose/Longwood project from PLW be rejected and the project be positioned to re-advertise on its own.
• When Barry Rose is re-advertised staff will consider modifying the request to try to increase the number of respondents.
• Staff recommends Council reject the proposals for the BRWRF Expansion project and direct Staff to re-advertise for CMAR Proposals. 

November 2019 Agenda Request

October 

• Highlights 
  • Final Design contract was approved by Council at the November 26th Council meeting. Project
    kickoff meeting held in late December 2018.
  • City staff visited the City of Abilene Hamby Waste Water Treatment plant in Abilene to learn about the GE hollow fiber membrane bioreactor (MBR) plant technology.
  • A design charrette was held on March 20, 2019 where the decision was made to move forward
    with the use of MBR technology.
    • One of the driving factors for the use of MBR technology is the small footprint of the treatment system and the existing land.
  • Stantec continues coordination with Freese and Nichols on the wastewater master plan to verify
    incoming flow projections are accurate.
  • Consultant submitted the draft of the Funding technical memo which looked at the Clean Water State Revolving Fund (CWSRF) Loan Program and the Disaster Reinvestment and Infrastructure Planning Revolving Fund through Texas Water Development Board (TWDB), and the Public Works, U.S. Economic Development Administration (EDA).
    • Their opinion is that the CWSRF through TWDB is the best fit for the main source of project funding. 
  • Longwood Forcemain Route Study alternatives were narrowed down further evaluated and refined.
    • eliminated had routes through residential areas and/or along FM 518 which posed ROW acquisition issues and/or crowded utility corridors.
  • Meeting was held with TCEQ on May 15th to provide an introduction to the project.
  • Kubota flat plate MBR system is planned for implementation at the Barry Rose Expansion.
  • Staff has prepared the CMAR RFP which has been advertised on September 11, 2019
    • submissions due October 17th.
  • Submitted 30% design package
• Upcoming Work 
  • CMAR advertisement and selection process
    • 1st Advertisement – September 11, 2019
    • 2nd Advertisement – September 18, 2019
  • Pre-proposal conference & Site Visit – September 25, 2019
  • Proposals Due – October 17, 2019
  • Prospective CMAR Interviews – November 2019
  • CMAR Contract Award – December 2019
  •  Complete 30% plan review

October 2019 memo.

December

• Background
  • PER
    • Preliminary Engineering Report performed by Stantec Consulting services
      • report estimated increased plant capacity 
      • combined frequency analysis developed for the both Longwood WRF and Barry Rose WRF 
      • Applying the calculated peaking factors to the projected flows and considering growth within the combined basins, he projected build-out capacity required is 8.53 MGD
        • represents a capacity expansion of appx. 5.5 MGD.
  • Hurricane Harvey
    • HArvey impacted the BWRF with flood waters of 18-24 inches above grade
    • Final design for treatment systems at BWRF with ensure due diligence is performed to ensure mechanical and electrical equipment will be raised above historic flood water elevation 
• Scope of the Contract
  • Phase 1 - PReliminary Engineering Services (Complete)
  • PHase 2 - Final Design Services (Current)
  • Phase 3 - Construction Management and Start--up for Support Services
  • Total contract value to encompass the work for design of the BRWRF and decommissioning of the LWRF is $5,112,366.00

November 2018

March

• Highlights
  • Draft PER submitted to City in August 2017
    • includes results and test data from the pilot study to assess loading parameters and performance for membrance bio-reactor treatment equipment and methodology 
    • Comments on the Draft PER were provided to Stantec by Staff in December 2017.
  • Final PER, submitted to City in February 2018, which included completed loading data and evaluation of treatment methods, in being reviewed by Staff at this time.
  • Current operating permit for Barry Rose plant expires in September of this year.
    • The Texas Commission on Environmental Quality (TCEQ) requires that a renewal application be submitted to TCEQ 6 months prior to the expiration date.
    • In January 2018, Stantec, on behalf of the City, submitted a Permit Renewal Application to TCEQ.
    • Comments from TCEQ were received and a revised Permit Renewal Application was submitted to TCEQ on February 19, 2018.

March 2018 memo

May

• Progress
  • Based on developmental timing, land use projections and the plan to divert Longwood flows to Barry Rose, this projected a plant capacity need of 8.53 MGD for the ten year (2026) and 9.62 MGD for the build-out (2042).
• Future Work
  • The PER scope of work includes:
    • development of preliminary design criteria for the analysis of two treatment processes; Sequential Batch Reactors (SBR) and Membrane Bio-Reactors (MBR)
      • SBR currently in use; MBR being considered for smaller footprint and ability to accommodate additional regulations expected within the lifetime of the expansion
• Contract Amendment
  • Pilot plant will be operated by ReUSe personnel, but MWH/ Stantec will review and recommend changes to the operational protocols, provide Start-Up and Commissioning oversight, provide field engineering services, review and analyze continuous data, provide a written report summarized activities conducted during the study period
  • Conducting additional activities and reviewing advanced treatment methodology, a more accurate recommendation, treatments costs and life cycle costs can be developed to determine the most beneficial treatment process to meet current and future regulations 

May 2017 memo

September

• Project Background
  • Assessment of Longwater Wastewater Treatment Plant in 2010 revealed a need for major rehabilitation and expansion
    • Report noted that costs of improvements were expensive due to condition, capacity and unsustainable location of the plant
    • City decided to perform a shorter rehab of existing facility and begin to shift flows to the Barry Rose and SWEC plant
      • Goal was to eliminate :Longwood plant and reduce number of City's plants 
  • Flows to Barry Rose have increased early 30% and stand at 6-65% of plant capacity
    • flows due to the growth of the Barry Rose sewer basic and commercial developments along Pearland Parkway
    • TCEQ requires planning for plant expansion begin at 75% plant capacity 
• Scope of Preliminary Engineering Report 
  • will include service area analysis, a conditional assessment of existing facilities and preliminary permitting activities to begin communications with TCEQ for current and future design criteria and permitting requirements 
    • work will include coordination with both TCEQ for permit application planning and Texas Water Development Board for funding options similar to those employed for the REflection Bay project
• Contract Fees
  • Free schedule broken down by task and each task by discipline and man hours and rates 

 September 2016 memo.