Ceremonial Documents

A ceremonial document is a proclamation, letter or certificate that may congratulate, honor or recognize a city of Pearland resident or organization and are bestowed at the discretion of the Mayor. Requesting such a document requires use of form below to be considered, and forms submitted without the required information will result in processing delays.

Ceremonial Documents Criteria
Ceremonial documents are reserved for people, places or events that positively contribute to the economic, social and/or cultural fabric of the City of Pearland.

Ceremonial documents are at the Mayor's discretion, but will not be issued if:

• The request promotes campaigns, events or ideological and political beliefs that are contrary to the policies or laws of the City of Pearland or not of a generally inclusive and harmonious benefit to the greater Pearland community. 
• The request is for commercial/for-profit purposes. 
• The proclaimed day, week or month coincides with federally recognized holidays. 

To request the presence of Mayor at your event, please complete the request form .

TYPES OF DOCUMENTS

Proclamations

A proclamation is an official document that is issued for the following occasions:

• Significant events in Pearland or benefiting the citizens of Pearland
• Local, state or national recognition of an awareness day, week, or month for a cause that directly affects or impacts Pearland citizens (ex: Fire Prevention Month)
• Organizations and/or individuals who have made a significant contribution to society 
• Significant events or anniversaries of Pearland-based institutions and companies 
• A proclamation is generally 250 to 300 words in length maximum, inclusive of ceremonial language and can be requested in the paragraph or whereas formats.

Required Information: When submitting, please attach a copy or sample text of the occasion you are wishing to have recognized. Proclamations are issued at the discretion of the Mayor.

Please complete the request form.

Letter of Welcome, Congratulation or Celebration

A letter of welcome is a document on City of Pearland letterhead that will be either mailed or emailed to you (.pdf format) once complete, and may be requested for the following occasions:

• Conferences, seminars or events held in Pearland
• Class Reunions for schools and institutions that are in Pearland, or for reunions that are held in Pearland 
• Family Reunions (we do not provide welcome bags or gifts – contact the Pearland Convention and Visitors Bureau for assistance) 
• Religious anniversaries and celebrations
• Eagle Scout Award or Girl Scout Gold Award

Required information: You should provide the title or reason for your event, a date, a brief history of the organization, or information about the person, and any other information you feel is significant.

Please complete the request form. 

Certificates of Appreciation and Recognition
A certificate is an official City of Pearland document that is issued for the following events:

• Civic celebrations in Pearland
• Fund-raisers benefiting the citizens of Pearland 
• Honorary Citizenship - foreign dignitaries, prominent individuals, entertainers, or artists
• Outstanding contributions to the City and citizens of Pearland 
• Heroism
• Significant birthdays (starting at 90th birthdays and the years thereafter) of Pearland residents
• Significant pastor and church anniversaries (20 years, 25 years etc.) in Pearland 

Required information: A brief summary about the occasion or individual to be honored and their accomplishments, involvement or impact on the community, date of recognition or event, type of event planned, and any other significant information relevant to the request.  

Please complete the request form. 

Please make requests 3 weeks in advance of desired pick up date. Once request is received, staff will confirm receipt and follow up with any additional questions related to your request. Forms submitted without required information will result in processing delays. 

Contact Lesly Delgado at 281.652.1654 or ldelgado@pearlandtx.gov with any questions related to ceremonial documents.